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Not All Users Allowed To Save Shared Workbook

I have created and shared a workbook on my network at work. While some people have no issue making changes and saving, other cannot save and get this error when attempting to, referencing an (as far as I know) non-existent file.



The one variable I have discovered is that when I open the Share Workbook window the names of the people who cannot save show twice, where people who are not having the issue only show up once. These people do not have more than one instance of the workbook opened and everyone is running on Office 2007.

Does anyone have any experience with an issue like this?


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200+ Video Lessons 50+ Hours of Instruction 200+ Excel Guides

Become a master of VBA and Macros in Excel and learn how to automate all of your tasks in Excel with this online course. (No VBA experience required.)

(80% Discount Ends Soon!)

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Similar Topics







Hello everyone!!!!

Here is my situation. I have been trying to learn macros but have not made one yet. Need your help. Here at work, I have some incompentant computer workers who claim they KNOW MS sooo well and have certificates etc... *COUGH COUGH* ya ok... LMAO

We have a "shared" work book we all work in. It's nothing fancy, just use it as a PO Book but since it is shared some people continue to not save before they add in more work so that they see a "refreshed" copy of the workbook before they start writing in cells that already contain information.

How to I create a macro button at the top of the page that is literally a SAVE button.. instead of them saving by going to File - Save or cntrl+s ??? I just thought that MAYBE having a big button in their face will remind them.

Secondly as back up I was wondering if you can create a macro to do a refresh of everyones screens automatically - say every 2 or 5 mins??? I don't mean a save... but a refresh so the screen actually updates in front of you. (although I will keep this little piece of magic out of their knowledge so they don't rely on it, just though it would be a secondary back up to helping eliminate these mishaps cause we are loosing alot of information by people saving overtop of other peoples work and not caring.)

Thanks so much!!!!! Muchly appriciated.


Hi all,

I've been getting this error on occasion recently.

- It's a shared document
- There is usually 10-12 people using the file at the same time

I've read on the Microsoft Help site that the issue is that somebody is accessing the file while another is trying to open it.

Is there a way, perhaps through VBA, that I can not allow a user to save while somebody else is opening the document? Other suggestions on how to avoid this error?

Thanks!

I have an excel 2007 file sitting in a shared network folder. I only want one user to be able to make changes at a time (any other users would get a read-only). For some reason it currently does not do this, and I have multiple users with the same doc open. I'm concerned that changes will get over-written when 2 people are saving their changes. Can anyone help me with the settings for this.


I have a VBMacro Excel file loaded on a Server that numerous people access. A Macro in this file creates a Copy of a specific Sheet within the Active Workbook and I want to Save it to the individual's Desktop.

How do I find out what the current User's desktop folder path is each time the Marco is run by a different User?

Example User's path: 'C:\Documents and Settings\jfarc\Desktop'

Where 'jfarc' is the name of the current User which, will of course change with every different User that runs the Macro.

Also, is there a way to pull out of Excel what is the current User's 'Options | General | Default File Location' entry? Which may differ from the above directory.

I am familiar with and use the following coding for Opening/Saving files to the current directory of the opened workbook, but it only gives the path of the existing Excel workbook and not the current User's Directory Path:

Dim wbThis As Workbook
Set wbThis = ThisWorkbook
ChDir wbThis.Path


Is it possible to share a workbook with macros and have the macros work properly. I have one spreadsheet that needs to be shared by many users. We want to all be in the same document at the same time saving changes. The real catch is that the workbook has macros. I used the 'Share Workbook' function under tools. At the end of the setup, it told me that the macros would not work properly. The odd thing is that everytime I try to click on one of the macros I get an error, but yet the macro still performs the function. So essentially the macro works, it is just a pain because you have to click 'end' everytime on the error screen. Any suggestions?

Alanda


I did a bit of browsing on this problem. Found others suffering the same but haven't found any conclusive answer yet.

Every so often when I attempt to save a file, (including save as), Excel won'r let me. By won't let me I mean:

using Save doesn't appear to do anything using Save As doesn't either do anything, the dialog is not displayed and if I am doing via the File menu then the File menu is exited and the previous ribbon tab is displayed (i.ethe one I was on before clicking 'File') if I close the workbook I am prompted to save, close without saving or cancel. Clicking save just invokes the same msgbox again. I can't work out when it goes into this mode. Some days I can work without this problem, other days I encounter this 2 or 3 times.

The only thing I could suspect was I think this started around about the time I installed xlDennis' code library. I have uninstalled the addin and so far so good, but I cannot categorically say that this was the cause.

Anyone have any idea?

Cheers
Jon

Edit: I have read this: http://support.microsoft.com/kb/271513
Doesn't seem to cover the issue I describe


Hello,

I have a number of different files that I often need to run a macro on. In order for me to do it on the 75-100 files I have at any given time, I need to open one, run the macro, close and save, then open the next one.

Is it possible to write a macro that will start with the first file in a folder, open it and update links, run a macro, save and close, and open the next file in the folder until it has open all the files in the folder.

I have experience with creating macros that reference different workbooks, but not sure how to go about opening files with different filenames (without referencing the exact filename).

I'd like to be able to have basic code for opening, saving and closing, opening next file, saving and closing, etc. and input the macro I'd need to run in each file in the appropriate location. Is this possible? Any help is greatly appreciated!!

Thanks,
Jason


How do I grant only specific people to be able to open, view, edit an excel file? I don't want anybody else besides these two people to be able to even open the file, so I'm not talking about password protecting to prohibit editing a file. I would assume I need to go to the properties, security settings but I'm not sure?


Hi all,

I've had a long search through your pages to see if this question has been answered before but having browsed through about 50 pages worth of threads I couldn't see anything, but if I am repeating prior information I do apologise.

I've written a macro that is relatively simple. It just takes some information in one format, rearranges it, adds some formatting and performs some calculations. Nothing incredibly fancy but it works fine on my computer.

Now, I need to share this macro with some other people, so basically I've just sent that excel file on to the people that need to use it. Should be fine and in most cases it is, however there is one user who although they can open the file, can't seem to get the macro to run properly.

It seems to get a small way through the macro but then stop with no error messages or any sign that it hasn't completed properly.

I have checked Macro Security level and that is the same as mine, Tools - Add-Ins is the same, In Visual Basic, Tools - References is the same as mine. It is the same Operating system and the same version of Excel.

I have even signed into this person's computer as myself (it's a big company network thing) and tried to run the macro and it works fine, so there is nothing wrong with the hardware.

I've googled and searched and tried everything I can think of but I'm no closer to solving this problem, so if anyone has read through this wall of text and can come up with a possible solution, that would be greatly appreciated to save me from tearing ALL my hair out!

Thanks very much for your time.


I know this question has been asked a bajillion times, so I apologize for the redundancy.

I am working with an Excel spreadsheet and saving it as a .csv file in order to upload to an application that parses out the .csv data as transactions. The system requires .csv files, so this is how I need to save my doc (with this extension). I have been successful at preventing Excel from coverting that long number into scientific format. I have saved as a TXT file, pasted the longer number and it displays correctly. That is all good. But I have to save as a .csv. So if I do that, close the Excel window, and then open again (as the .csv file), the numbers are back to being displayed in scientific format. I have tried creating an Excel doc from scratch and entering text in Text format, to see if this created a cleaner file. But again, the second I save as .csv, close the window and then open that file up again, that dang scientific format is back.

Does anyone have any idea of how to work around this? Once I have successfully gotten the numbers to display as the long-chain number, how can I get them to "stick" so that they don't revert back to scientific format when I reopen the file?

Thanks so much for your help!


I have workbook in which I want to save a specific worksheet to a new file with only the values saved - all data in this worksheet are references to cells on another worksheet, which is using VLOOKUP to pull data from a database.

Found the following code and it gets me close, but it copies the cell references, not the values. It also allows me to specify the file name from a cell reference.

I want the new workbook file to simply be saved, not opened, and a message box to display stating where the file was saved (will always be in the same location on the LAN).

What modifications do I make to this to get this to work per above requirements?

Sub CopyMe()
Dim SaveMeAs As String
SaveMeAs = Sheets("Sheet1").Range("B2").Text
Sheets("Sheet3").Copy
ActiveWorkbook.SaveAs Filename:="C:\My Documents\" & SaveMeAs
End Sub


Can anyone help me with creating a macro that will save the worksheet as a pdf in a specific folder with the value of a cell and the date. This is what I have so far.

ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:=Range("H10").Value & Format(Date, "mmdd")

This saves it as the correct cell value + the date, but it saves it to my documents. I need it to save to a shared folder on a network drive.

Any help would be greatly appreciated.
THANKS


I'm having a problem in a workbook with several ActiveX command buttons. I had been using the form control buttons to run macros, but the boss wanted each button to have it's own, different color. So I removed the form control buttons and created new ActiveX command buttons. I got into the button properties and set the background colors. I added the _Click code to run the macros when the user clicked the buttons.

All of the buttons were working fine. Then I saved and closed the workbook and went to lunch. Now when I open the workbook, the buttons don't work! When I click them nothing happens. They appear frozen. They don't even seem to click. No error message. Nothing.

If I right-click the button in Design Mode and select Properties, I get sheet properties not the button properties. I can't seem to locate the command button properties any longer. I still see the button name "cmdButtonGetInfo" and "=EMBED("Forms.CommandButton.1","") in the name box and formula bar. The odd thing is if I create a new button it works fine until I save and close the file. When I reopen the file none of the buttons work.

It's like the buttons are being disabled when I close or open the file. Any suggestions?


We have an Excel spreadsheet that sits on the network.
People need to open the file to be able to sign up for various duty rosters.
We would like for the file to open for the first person.
And then for any others after that, get a message that the file is in use
WITHOUT the option to open a read-only copy.
Our staff can't read and they keep opening additional copies of the file!
I have read about sharing the file and I don't think that would make things
any better.
Thanks,
Lynn



I am using the code below to disable the save function very successafully. However, is there a work around to allow a macro to save?
----------------------------------------------------------------------
Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As Boolean)

'this disables the save function on the XLS

MsgBox "****Save is Disabled****"
' Following line will prevent all saving
Cancel = True
' Following line will prevent the Save As Dialog box from showing
If SaveAsUI Then SaveAsUI = False
End Sub


I know that you can do PASTE > VALUES in order to keep your conditional formatting on an existing sheet, but sadly the people in my office are prone to not understanding this ("It's a bit technical") and so they just pasting blocks of text from elsewhere and lose it all.....

Does anyone have any suggestions about how to maintain the formatting when people just do a traditional C&P ?

Thanks


I was wondering if there is a way of getting a macro to open the "save as" dialogue box and then have it fill in the "file name" field.

I dont want it to actually make the save though as I want the user to have the chance to check that the save location is correct and the option to change the filename if required.

Cheers.


file locked for editing , can I kick the other user out if its my file?

I have made an excel file where other people have to go in and update it. This process takes 2 secs but some people forget and stay in it over lunch etc causing a great annoyance.
Is there anyway I can "kick" them out my file? Im not concerned if they lose any data they've entered as I'm sure this will help them get the message to get out the file quicker..
Its really doing my head in... pls help


I have never really used VBA and so am completely stuck at this problem. I need to create a macro which auto-populates a master worksheet from the individual user sheets in a shared workbook.

Sheet 1 is the master sheet "Team Stats". There will be an undetermined number of individual worksheets to accomodate new staff.

Each worksheet will be identical, using columns A-I with row 1 having the headings:

Date, Name, Reference, Value, Price, Age, Purchased?, Destination, Add. Products (the last 3 columns will have a drop-down list which will be used to enter data into the cell).

There will be a varying number of rows in each of the individual sheets.

If possible I would like the macro to run every time data is entered into one of the individual worksheets. If this is not then it would be fien to update every time the workbook is opened.

If anyone can help it would really cut down the time I spend collating these stats every day!


Hi, I'm trying to get some macros to combine data from two open workbooks, and I can't figure out the commands to switch from the active workbook to the other open workbook and back. I'm new to VBA and just learning the ropes. All I can figure out is how to switch to another workbook with an exact name. If I record the macro to go to a recent file, for example Window > 1 (filename), the code that I get in VBA is Windows("filename").Activate. This doesn't translate to when I have two different workbooks with different filenames open.

Make sense? I'm a bit confused myself. Maybe just a list of basic workbook-switching techniques or commands would be useful.

- Michael