Job Hour Tracking With Pivot Tables |
Job Hour Tracking With Pivot Tables - Excel |
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I have an Excel timesheet that the supervisor loads the time (in and out) for all the shop employees. These employees may work up to six different jobs in one day at various points throughout the day. I have no problem with calcs and formats on the daily time entry tab (sheet1). What I need is a way to track each job using a running total so that as the job is in progress we can see how we are doing against estimated hours. I thought perhaps I should at least make a weekly time summary pivot table thinking that it would make it easier to calculate, but it didn't help with running totals. The summary included (5) copies of the same daily entry tab (sheet1) just given a different name, in this case ..a simple date change and save the sheet with the date used. OK, here's the problem. How do I create a running total that would track each job? I forgot to mention earlier that each daily time entry sheet is saved and named by the date for which it represents. The weekly time summary pivot table works fine....but it only gives me the grand total of hours worked for each day...not a running total summary. I can view the pivot tables and go to the calcualtor and add the hours up per job, but that's defeating the purpose. Anyway, I hope this is clear enough to at least get some responses. Then, maybe by then I'll have a better understanding how to ask the right questions.
Check out the weekly time summary pivot table...hope I can upload.
Newbie to Forum
Thanks everybody!
Charlie
Check out the weekly time summary pivot table...hope I can upload.
Newbie to Forum
Thanks everybody!
Charlie
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Hi,
I made a simple worksheet that we have been manually entering the time for employees, but there are too many errors (even with simple math). Can someone help me convert the time of ex: written 8-4:30 or 10-3 (meaning 8:00am to 4:30pm) where you have the total weekly hours? Right now I have a column for overtime. Is there a way to automatically calculate the over time also? The work day is 8-4:30 with a half hour lunch (lunch is not calculated into the hours, so you minus a half hour). 8-4:30 equals 8 hours. So, if a person works 8am to 6:30pm, how can I set it up where in the first row of time, I will type in 8-6:30pm. In the totals column to the far right, it will display 8 hours. In the (O.T.) column, it will display 2 hours.
This way, when I call in my payroll, I will have the total "regular" hours in one row and underneath, I will have the total overtime hours.
Or... does anyone have a better solution to keeping track of their hours?
Thanks!
Marty
I made a simple worksheet that we have been manually entering the time for employees, but there are too many errors (even with simple math). Can someone help me convert the time of ex: written 8-4:30 or 10-3 (meaning 8:00am to 4:30pm) where you have the total weekly hours? Right now I have a column for overtime. Is there a way to automatically calculate the over time also? The work day is 8-4:30 with a half hour lunch (lunch is not calculated into the hours, so you minus a half hour). 8-4:30 equals 8 hours. So, if a person works 8am to 6:30pm, how can I set it up where in the first row of time, I will type in 8-6:30pm. In the totals column to the far right, it will display 8 hours. In the (O.T.) column, it will display 2 hours.
This way, when I call in my payroll, I will have the total "regular" hours in one row and underneath, I will have the total overtime hours.
Or... does anyone have a better solution to keeping track of their hours?
Thanks!
Marty
I'm trying to come up with a solution to calculate the man hours and days worked over multiple sheets.
I have a file that has 8 sheets. the first seven sheets are the days of the week and the 8th sheet is where I want to calculate the hours.
The days of the week consists of "Name" "Date" Hours"
The 8th sheet consists of "Name", "Days of the week in their own column (7 columns in total)", "Total Hours" and "Total Days Worked"
Now... each day is always a different group and what I'm hoping for is to create a formula that can grab each name with their hours and throw them into the 8th sheet. So when the end of the week is done I have all the Employees weekly hours and days worked all finished.
I hope this makes sense. This file is to track about 100 employees that are on a rotational work schedule.
I have attached a sample file.
Thanks in advance for your help.
I have a file that has 8 sheets. the first seven sheets are the days of the week and the 8th sheet is where I want to calculate the hours.
The days of the week consists of "Name" "Date" Hours"
The 8th sheet consists of "Name", "Days of the week in their own column (7 columns in total)", "Total Hours" and "Total Days Worked"
Now... each day is always a different group and what I'm hoping for is to create a formula that can grab each name with their hours and throw them into the 8th sheet. So when the end of the week is done I have all the Employees weekly hours and days worked all finished.
I hope this makes sense. This file is to track about 100 employees that are on a rotational work schedule.
I have attached a sample file.
Thanks in advance for your help.
Hello,
Please help!!!
We have a client who will pay using the 1/4, 1/2/ and 3/4 of an hour increments as follows:
From the hour mark to 6 minutes = 0 time paid
Over 7 minutes to 15 minutes = 1/4 hour 15
16 minutes to 30 minutes = 1/2 hour 30
30 minutes to 45 minutes = 3/4 hour 45
46 minutes to 60 minutes = one hour.
They work on shifts and the operation is 24 hours. Each gets 30 minutes for breaks which is not paid. Pay is biweekly and overtime is anything over 40 hours. Currently, the template we are using looks like this (sorry, I could not figure out how to paste it so you can see it in Excel layout):
WEEK 1 Sunday Monday Tuesday Wednesday Thursday Friday Saturday
5/16 5/17 5/18 5/19 5/20 5/21 5/22
TIME IN ENTER TIME, INCLUDE AM OR PM
TIME OUT
TIME IN
TIME OUT
TIME IN
TIME OUT
TIME IN Total Hours First Week
TIME OUT
HOURS WORKED-OR- choose one
*HOLIDAY WORKED
PAID HOLIDAY (not worked)
*OTHER PAID HOURS
EXPLANATION OF *HOLIDAY WORKED HRS OR *OTHER
I am very new to Excel and need help creating a formula that will allow us to calculate this timesheet? I am in desperate need for help.
Thanks..
Please help!!!
We have a client who will pay using the 1/4, 1/2/ and 3/4 of an hour increments as follows:
From the hour mark to 6 minutes = 0 time paid
Over 7 minutes to 15 minutes = 1/4 hour 15
16 minutes to 30 minutes = 1/2 hour 30
30 minutes to 45 minutes = 3/4 hour 45
46 minutes to 60 minutes = one hour.
They work on shifts and the operation is 24 hours. Each gets 30 minutes for breaks which is not paid. Pay is biweekly and overtime is anything over 40 hours. Currently, the template we are using looks like this (sorry, I could not figure out how to paste it so you can see it in Excel layout):
WEEK 1 Sunday Monday Tuesday Wednesday Thursday Friday Saturday
5/16 5/17 5/18 5/19 5/20 5/21 5/22
TIME IN ENTER TIME, INCLUDE AM OR PM
TIME OUT
TIME IN
TIME OUT
TIME IN
TIME OUT
TIME IN Total Hours First Week
TIME OUT
HOURS WORKED-OR- choose one
*HOLIDAY WORKED
PAID HOLIDAY (not worked)
*OTHER PAID HOURS
EXPLANATION OF *HOLIDAY WORKED HRS OR *OTHER
I am very new to Excel and need help creating a formula that will allow us to calculate this timesheet? I am in desperate need for help.
Thanks..
Dear Sir,
If any one could give me a solution for this its will be a great help for me.
I am working in a bank and on every day we receive Month to date data of Loans and advances made by every branch with Region wise total and manager wise total. With Sum of loan and count of loan. In our MIS format the in A coulum branches are sorted and listed in a sequence with sub total Region. I have data where if if do the pivot and change the data the out put should be displayed accordingly in the MIS format. Can any one help me how can we do this or is there any other office addins/softwares are available if so the data is changed on a daily basis and if we do the pivot it will automatically copy the data to the MIS format.
Thanks.
If any one could give me a solution for this its will be a great help for me.
I am working in a bank and on every day we receive Month to date data of Loans and advances made by every branch with Region wise total and manager wise total. With Sum of loan and count of loan. In our MIS format the in A coulum branches are sorted and listed in a sequence with sub total Region. I have data where if if do the pivot and change the data the out put should be displayed accordingly in the MIS format. Can any one help me how can we do this or is there any other office addins/softwares are available if so the data is changed on a daily basis and if we do the pivot it will automatically copy the data to the MIS format.
Thanks.
I have a very simple pivot table that I am trying to use as a data source for a VLOOKUP request. Unfortunately, every time I do it I get the result #NA. I have tried recreating the results from the pivot table in the worksheet next to it, and am able to use VLOOKUP on them successfully, but as soon as I point the VLOOKUP array to the pivot table, I get the #NA result
Can VLOOKUP be used on pivot tables? If so, is there any special syntax I need to use?
Thanks
Can VLOOKUP be used on pivot tables? If so, is there any special syntax I need to use?
Thanks
Hi all,
I have a dillemma here,
I have to create a schedule which incorporates lunches automatically (either half hour or 1-hour lunches, depending on the circumstances).
The schedule only has time in and time out, but I need excel to automatically deduct the lunch break depending on the circumstance:
If you worked less than 6 hours = no lunch
If you worked more than 6 hours, but less than or equal to 8 hours = 0.5 hour lunch
If you worked more than 8 hours = 1 hour lunch
I am assuming the formula for this will be really long, but I have looked online everywhere and have not found ONE formula for it. I can't put lunch breaks seperately, so all I have to work with is Time in/out.
Also, I wouldn't be able to use military time, so I don't know how excel can assume that time in is in the morning, and time out is in teh evening and/or half-day.
If someone can help it would be greatlyyyy appreciated
I have a dillemma here,
I have to create a schedule which incorporates lunches automatically (either half hour or 1-hour lunches, depending on the circumstances).
The schedule only has time in and time out, but I need excel to automatically deduct the lunch break depending on the circumstance:
If you worked less than 6 hours = no lunch
If you worked more than 6 hours, but less than or equal to 8 hours = 0.5 hour lunch
If you worked more than 8 hours = 1 hour lunch
I am assuming the formula for this will be really long, but I have looked online everywhere and have not found ONE formula for it. I can't put lunch breaks seperately, so all I have to work with is Time in/out.
Also, I wouldn't be able to use military time, so I don't know how excel can assume that time in is in the morning, and time out is in teh evening and/or half-day.
If someone can help it would be greatlyyyy appreciated
Also, I cannot move the Pivot Table from the new Worksheet it is created in, to my existing Worksheet.
I am running Excel 2011 for Mac.
I have a Worksheet with a small amount of data, and when I click the Pivot Table button it automatically creates the Pivot Table in a new Worksheet. The Pivot Table data is fine, but I want it to display alongside the source data.
I've tried using the Move Pivot Table option and choosing to Create Pivot Table in Existing Worksheet and choosing a source cell alongside my current data, but nothing appears. Also, I checked in Edit menu and found that the Pivot Table appears to have not even been created/moved because there is no option to undo it.
Appreciate any help, let me know if you have any further questions.
Hunter
I am running Excel 2011 for Mac.
I have a Worksheet with a small amount of data, and when I click the Pivot Table button it automatically creates the Pivot Table in a new Worksheet. The Pivot Table data is fine, but I want it to display alongside the source data.
I've tried using the Move Pivot Table option and choosing to Create Pivot Table in Existing Worksheet and choosing a source cell alongside my current data, but nothing appears. Also, I checked in Edit menu and found that the Pivot Table appears to have not even been created/moved because there is no option to undo it.
Appreciate any help, let me know if you have any further questions.
Hunter
I have a sheet which has the start, stop and time taken for lunch breaks.
I want to calculate the total time worked such that i have the hours worked. So if i worked 7 hours and 30min then the total time would be 7.5hrs. But i am not sure how to take into account the lunch break time (see enclosed sheet).
anyone have any ideas?
I want to calculate the total time worked such that i have the hours worked. So if i worked 7 hours and 30min then the total time would be 7.5hrs. But i am not sure how to take into account the lunch break time (see enclosed sheet).
anyone have any ideas?
Hi there
I am trying to calculate our On Time Delivery. I want this as a simple percentage of jobs. I have got this running in the following way:
Column M - Estimated Delivery dates
Column N - Actual Delivery dates
Column O - =IF(SUM(M2-N2)>0,1,0)
Then I have calculated On Time Delivery as: =SUM((SUM(O2:O252))/(COUNTA(N2:N252)))
This seems to work fine. My problem is, if we enter a date in Estimated without a corresponding Actual date, the formula for Column O fills out anyway and improves our On Time Delivery Percentage. How can I set this up so that the formula doesn't calculate if there is no data in Column N?
Any help much appreciated
Thanks,
James
I am trying to calculate our On Time Delivery. I want this as a simple percentage of jobs. I have got this running in the following way:
Column M - Estimated Delivery dates
Column N - Actual Delivery dates
Column O - =IF(SUM(M2-N2)>0,1,0)
Then I have calculated On Time Delivery as: =SUM((SUM(O2:O252))/(COUNTA(N2:N252)))
This seems to work fine. My problem is, if we enter a date in Estimated without a corresponding Actual date, the formula for Column O fills out anyway and improves our On Time Delivery Percentage. How can I set this up so that the formula doesn't calculate if there is no data in Column N?
Any help much appreciated
Thanks,
James
I am trying to calculate time based off a non-conventional quarter hour time system
example;
8:00 to 8:07 = 8.0 hrs
8:08 to 8:23 = 8.25 hrs
8:24 to 8:38 = 8.5 hrs
8:39 to 8:53 = 8.75 hrs
8:53 to 8:59 = 9.0 hrs
I am having trouble writing an equation that would sum the clock-in and clock-out times (2 per day) and display the total time in these quarter hours and adding an additional hour if it is >= to *:53. Any help would be great.
example;
8:00 to 8:07 = 8.0 hrs
8:08 to 8:23 = 8.25 hrs
8:24 to 8:38 = 8.5 hrs
8:39 to 8:53 = 8.75 hrs
8:53 to 8:59 = 9.0 hrs
I am having trouble writing an equation that would sum the clock-in and clock-out times (2 per day) and display the total time in these quarter hours and adding an additional hour if it is >= to *:53. Any help would be great.
I am attempting to figure out how to change the formula to automatically subtract a 30 minute lunch if the total time for the day exceeds 6 hours worked.
B value Time of day punch in: 9:30 AM
C value =IF(D11="","","-")
D value Time of Day punch out: 6:00 PM
E value =IF(D11="","",IF(D11
B value Time of day punch in: 9:30 AM
C value =IF(D11="","","-")
D value Time of Day punch out: 6:00 PM
E value =IF(D11="","",IF(D11
How do I calculate the number of batches per hour? Here's what I have so far:
Cell B5: start time: 4:15 formatted as 4:15:00 am
Cell B6: finish time: 6:15 formatted as 6:15:00 am
Cell B7: total time: 2:00 formula in cell: =TEXT(B6-B5,"h:mm")
Cell B8: total batches processed: 22 (this is entered manually)
Cell B9: batches per hour: formula in cell: =B8/TEXT(B7,"h")
as long as I have this formula in cell B9 the answer comes out correct which should be 11 per hour.
If the formula in B9 is B8/B7, the answer is 264.0, Is this because of the way excel is reading the total time or the total time is formatted as a time, not an actual number? Is this the correct way to solve the problem?
answer should be 11 per hour.
Cell B5: start time: 4:15 formatted as 4:15:00 am
Cell B6: finish time: 6:15 formatted as 6:15:00 am
Cell B7: total time: 2:00 formula in cell: =TEXT(B6-B5,"h:mm")
Cell B8: total batches processed: 22 (this is entered manually)
Cell B9: batches per hour: formula in cell: =B8/TEXT(B7,"h")
as long as I have this formula in cell B9 the answer comes out correct which should be 11 per hour.
If the formula in B9 is B8/B7, the answer is 264.0, Is this because of the way excel is reading the total time or the total time is formatted as a time, not an actual number? Is this the correct way to solve the problem?
answer should be 11 per hour.
Entering time values in custom format [h]:mm:ss
Cells accept hours over 23,
Adding cells in column returns correct total time.
Have not found a way to multiply these cells by a $ hourly rate.
So use HOUR(cell ref) and MINUTE(cell ref) to capture values in referenced
cell - then use these values to calculate total payment for $rate per hour.
However, the HOUR(cell ref) formula returns the hours in excess of 24 when
the cell contains an hour value in excess of 23 (ie 27 hours returns 3).
Cells accept hours over 23,
Adding cells in column returns correct total time.
Have not found a way to multiply these cells by a $ hourly rate.
So use HOUR(cell ref) and MINUTE(cell ref) to capture values in referenced
cell - then use these values to calculate total payment for $rate per hour.
However, the HOUR(cell ref) formula returns the hours in excess of 24 when
the cell contains an hour value in excess of 23 (ie 27 hours returns 3).
I need a formula to calculate Turn Around Time. Find below the sample data and details for your reference.
Received Date & Time: 10/29/2010 3:27:00 PM
Completed Date & Time: 11/1/2010 3:57:32 AM
Business Hours: 08:00 AM to 05:00 PM
Non Business hours: 05:00 PM to 08:00 AM
Weekdays : Monday to Friday
Weekends: Saturday & Sunday
If I calculate TAT for this time period it should show me 1 hour 33 minutes, why because business hours are closing by 5:00 PM on 10/29 so it should not calculate duration after 5:00 PM to until 08:00 AM on next day, however 10/29 is Friday so formula should calculate the duration from 10/29 Friday 3:37 PM to 10/29 5:00 PM and again it should calculate from 8:00 AM on 11/01 Monday and formula should skip Saturday & Sunday.
In this scenario I have completed the task before 8:00 AM on 11/01 so it should show duration of 1hour 33 minutes.
Please let me know if you need any more details
Received Date & Time: 10/29/2010 3:27:00 PM
Completed Date & Time: 11/1/2010 3:57:32 AM
Business Hours: 08:00 AM to 05:00 PM
Non Business hours: 05:00 PM to 08:00 AM
Weekdays : Monday to Friday
Weekends: Saturday & Sunday
If I calculate TAT for this time period it should show me 1 hour 33 minutes, why because business hours are closing by 5:00 PM on 10/29 so it should not calculate duration after 5:00 PM to until 08:00 AM on next day, however 10/29 is Friday so formula should calculate the duration from 10/29 Friday 3:37 PM to 10/29 5:00 PM and again it should calculate from 8:00 AM on 11/01 Monday and formula should skip Saturday & Sunday.
In this scenario I have completed the task before 8:00 AM on 11/01 so it should show duration of 1hour 33 minutes.
Please let me know if you need any more details
Hi everyone,
I found an excellent macro this morning that allows the user to filter a pivot table based on the value found in a specific cell. This cell essentially acts as a search bar, allowing the user to type in what they are looking for rather than select it from a drop-down list.
The macro works perfectly for my purposes except in one regard: I can no longer perform a "show all" filter. If I leave the "search bar" cell blank, the pivot table shows nothing. I'm sure that there is an easy fix for this but I'm still learning the basics of how to write and use macros. How can I change the code so that when I leave the cell blank, the pivot table shows all? The search bar cell is D2.
Thanks for your time!
I found an excellent macro this morning that allows the user to filter a pivot table based on the value found in a specific cell. This cell essentially acts as a search bar, allowing the user to type in what they are looking for rather than select it from a drop-down list.
The macro works perfectly for my purposes except in one regard: I can no longer perform a "show all" filter. If I leave the "search bar" cell blank, the pivot table shows nothing. I'm sure that there is an easy fix for this but I'm still learning the basics of how to write and use macros. How can I change the code so that when I leave the cell blank, the pivot table shows all? The search bar cell is D2.
Thanks for your time!
Happy Day to all,
Can you please help me,
A1= time in
B1= time out
C1= time in
D1= time out
I want to calculate the late and under time,
Office start at 9:am w/30 mins Grace period,
The break time is one hour only, please include over breaktime in calculation.
End of office hours 6:00 pm, strickly no over time
Can you please help me,
A1= time in
B1= time out
C1= time in
D1= time out
I want to calculate the late and under time,
Office start at 9:am w/30 mins Grace period,
The break time is one hour only, please include over breaktime in calculation.
End of office hours 6:00 pm, strickly no over time
I've been poking around trying to figure this out but can't. The time of 9 hours, 15 minutes is being returned from a calculation but I want the cell to display the 9.25 hours instead. This seems like something simple on the surface, but apparently it's not. Any help would be appreciated!
Good afternoon!
I'm working with Excel 2003 sp 3 on Windows xp.
I have been banging my head trying to jar loose the formula to calculate man days where 1 equals 8 hours. I have one that was given to me by a coworker:
=INT(Q3/8)+(((Q3/8)-(INT(Q3/8)))*0.8)
That calculates man days from total hours. I need a formula that will total man days and return the man day answer. Example:
weekending 12/25 = 16.2 which is 16 man days and 2 hours
weekending 1/1 = 24.7 which is 24 man days and 7 hours
Total = 41 man days and 1 hour
I have also been asked if there was a way for a number to be entered into a spreadsheet and automatically put in order without a macro or "pushing a button".
Any advice is greatly appreciated!
Happy New Year!
~ Brenda ~
I'm working with Excel 2003 sp 3 on Windows xp.
I have been banging my head trying to jar loose the formula to calculate man days where 1 equals 8 hours. I have one that was given to me by a coworker:
=INT(Q3/8)+(((Q3/8)-(INT(Q3/8)))*0.8)
That calculates man days from total hours. I need a formula that will total man days and return the man day answer. Example:
weekending 12/25 = 16.2 which is 16 man days and 2 hours
weekending 1/1 = 24.7 which is 24 man days and 7 hours
Total = 41 man days and 1 hour
I have also been asked if there was a way for a number to be entered into a spreadsheet and automatically put in order without a macro or "pushing a button".
Any advice is greatly appreciated!
Happy New Year!
~ Brenda ~
Hi,
Im working with a large data spreadsheet that has Yes and No answers in different columns. There are blanks within the selection too.
I need to calculate only the Yes.
I have tried using the filters in the Pivot Table field list and they are not working.
So now i'm trying to add a COUNTIF formula in the Calculated Fields section.
The formula I'm using is =Countif('Time limit extension'="yes") and i get the answer "too few."
What should I be using in the formula to get the calculated field to work? I have search the whole forum and I haven't found an answer that can help me.
Please HELP!!!
Im working with a large data spreadsheet that has Yes and No answers in different columns. There are blanks within the selection too.
I need to calculate only the Yes.
I have tried using the filters in the Pivot Table field list and they are not working.
So now i'm trying to add a COUNTIF formula in the Calculated Fields section.
The formula I'm using is =Countif('Time limit extension'="yes") and i get the answer "too few."
What should I be using in the formula to get the calculated field to work? I have search the whole forum and I haven't found an answer that can help me.
Please HELP!!!
I have a pivot chart with a bunch of data series, and every time we
include/exclude one of the series to see how the chart changes, all the
colors change and we have to spend time re-identifying which series is
which, using the legend to check the colors.
Is there a way to "lock" the colors, so that the bars stay the same colors
regardless of whether other bars are included/excluded?
Thanks!
Keith
include/exclude one of the series to see how the chart changes, all the
colors change and we have to spend time re-identifying which series is
which, using the legend to check the colors.
Is there a way to "lock" the colors, so that the bars stay the same colors
regardless of whether other bars are included/excluded?
Thanks!
Keith