Frequency Tables, Categorical Data, Multiple Columns |
Frequency Tables, Categorical Data, Multiple Columns - Excel |
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Apologies if this is covered somewhere in the forum but I just spent a good chunk of time looking for a solution here and on the interwebz and I couldn't find what I was looking for.
Basically I want to turn a data entry table into a frequency table with multiple columns. IE
the original data table looks like this
Person1 Person2 Person 3
A B A
A B A
A B A
A B A
A B A
A B B
A B B
A B B
A B B
A B B
and i want this output
Person1 Person2 Person3
A 10 0 5
B 0 10 5
before the last hour of searching for solutions or answers, i spent an hour jiggering with pivot tables without any success. I also tried using the histogram function in the data add-in pack but that seems to only want numeric data. Lastly, I looked though a ton of pivot table tutorials and none of them seem to be able to tell me how to do this.
is this something that can be done with pivot tables and i'm just not doing the right things with the fields? The best I've been able to come up with is 3 separate pivot tables that provide a frequency table for each person. There's got to be a way to do this in one step right? The actual data I'm working with has a lot more people and a lot more possible categories besides A and B, and I'll have to be doing this a lot in the future, so it would be nice if I could do it all in one fell swoop.
Again, thanks in advance for your help and if you want to direct me any links you think would be helpful, that would be great. Thanks again.
Basically I want to turn a data entry table into a frequency table with multiple columns. IE
the original data table looks like this
Person1 Person2 Person 3
A B A
A B A
A B A
A B A
A B A
A B B
A B B
A B B
A B B
A B B
and i want this output
Person1 Person2 Person3
A 10 0 5
B 0 10 5
before the last hour of searching for solutions or answers, i spent an hour jiggering with pivot tables without any success. I also tried using the histogram function in the data add-in pack but that seems to only want numeric data. Lastly, I looked though a ton of pivot table tutorials and none of them seem to be able to tell me how to do this.
is this something that can be done with pivot tables and i'm just not doing the right things with the fields? The best I've been able to come up with is 3 separate pivot tables that provide a frequency table for each person. There's got to be a way to do this in one step right? The actual data I'm working with has a lot more people and a lot more possible categories besides A and B, and I'll have to be doing this a lot in the future, so it would be nice if I could do it all in one fell swoop.
Again, thanks in advance for your help and if you want to direct me any links you think would be helpful, that would be great. Thanks again.
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I have a very simple pivot table that I am trying to use as a data source for a VLOOKUP request. Unfortunately, every time I do it I get the result #NA. I have tried recreating the results from the pivot table in the worksheet next to it, and am able to use VLOOKUP on them successfully, but as soon as I point the VLOOKUP array to the pivot table, I get the #NA result
Can VLOOKUP be used on pivot tables? If so, is there any special syntax I need to use?
Thanks
Can VLOOKUP be used on pivot tables? If so, is there any special syntax I need to use?
Thanks
Also, I cannot move the Pivot Table from the new Worksheet it is created in, to my existing Worksheet.
I am running Excel 2011 for Mac.
I have a Worksheet with a small amount of data, and when I click the Pivot Table button it automatically creates the Pivot Table in a new Worksheet. The Pivot Table data is fine, but I want it to display alongside the source data.
I've tried using the Move Pivot Table option and choosing to Create Pivot Table in Existing Worksheet and choosing a source cell alongside my current data, but nothing appears. Also, I checked in Edit menu and found that the Pivot Table appears to have not even been created/moved because there is no option to undo it.
Appreciate any help, let me know if you have any further questions.
Hunter
I am running Excel 2011 for Mac.
I have a Worksheet with a small amount of data, and when I click the Pivot Table button it automatically creates the Pivot Table in a new Worksheet. The Pivot Table data is fine, but I want it to display alongside the source data.
I've tried using the Move Pivot Table option and choosing to Create Pivot Table in Existing Worksheet and choosing a source cell alongside my current data, but nothing appears. Also, I checked in Edit menu and found that the Pivot Table appears to have not even been created/moved because there is no option to undo it.
Appreciate any help, let me know if you have any further questions.
Hunter
Hi,
Im working with a large data spreadsheet that has Yes and No answers in different columns. There are blanks within the selection too.
I need to calculate only the Yes.
I have tried using the filters in the Pivot Table field list and they are not working.
So now i'm trying to add a COUNTIF formula in the Calculated Fields section.
The formula I'm using is =Countif('Time limit extension'="yes") and i get the answer "too few."
What should I be using in the formula to get the calculated field to work? I have search the whole forum and I haven't found an answer that can help me.
Please HELP!!!
Im working with a large data spreadsheet that has Yes and No answers in different columns. There are blanks within the selection too.
I need to calculate only the Yes.
I have tried using the filters in the Pivot Table field list and they are not working.
So now i'm trying to add a COUNTIF formula in the Calculated Fields section.
The formula I'm using is =Countif('Time limit extension'="yes") and i get the answer "too few."
What should I be using in the formula to get the calculated field to work? I have search the whole forum and I haven't found an answer that can help me.
Please HELP!!!
Hi,
Recently, I find that the Pivot Table toolbar does not show up when I activate it. I have reinstalled Excel but it still does not show up when I activate it in the Pivot Table. Can someone advise me on what settings I shoudl do to turn it on again ? Thanks.
Recently, I find that the Pivot Table toolbar does not show up when I activate it. I have reinstalled Excel but it still does not show up when I activate it in the Pivot Table. Can someone advise me on what settings I shoudl do to turn it on again ? Thanks.
I would like to copy a small table from Word into one cell in an Excel
worksheet. The first column of the table is a list of numbers. I tried
converting the table into text with manual line breaks and tab stops to
divide columns and rows, but that didn't solve my problem.
Excel pastes the data into several rows. When I try to merge them, I
get a warning that the selection contains multiple data values, and
merging into one cell keeps the upper-left most data only.
What I tried that didn't work:
* Formatting the Excel cells as text before pasting the data.
* The various options for "Paste Special." The closest I got was
inserting the table as a Document Object, which could be a workaround,
I guess.
What I am saving for when all else fails:
* The obvious solution of copying row by row into one Excel cell.
The data in the table is information about my dad's medications. I
would like to have reference charts of how to identify the strength of
each tablet by its color and markings. I got the info from the
manufacturers' websites and entered it into tables in Word, which I
would like to copy into a more comprehensive file I am creating in
Excel. The first column of each table is the strength of the tablet,
entered as 1 mg., 2 mg., etc. The subsequent columns describe the
shape, color, and markings. There are 3 tables, each with about 4-5
rows.
Is there a way to copy each one - whether as a table or as text - into
a single Excel cell without losing data?
Many thanks.
worksheet. The first column of the table is a list of numbers. I tried
converting the table into text with manual line breaks and tab stops to
divide columns and rows, but that didn't solve my problem.
Excel pastes the data into several rows. When I try to merge them, I
get a warning that the selection contains multiple data values, and
merging into one cell keeps the upper-left most data only.
What I tried that didn't work:
* Formatting the Excel cells as text before pasting the data.
* The various options for "Paste Special." The closest I got was
inserting the table as a Document Object, which could be a workaround,
I guess.
What I am saving for when all else fails:
* The obvious solution of copying row by row into one Excel cell.
The data in the table is information about my dad's medications. I
would like to have reference charts of how to identify the strength of
each tablet by its color and markings. I got the info from the
manufacturers' websites and entered it into tables in Word, which I
would like to copy into a more comprehensive file I am creating in
Excel. The first column of each table is the strength of the tablet,
entered as 1 mg., 2 mg., etc. The subsequent columns describe the
shape, color, and markings. There are 3 tables, each with about 4-5
rows.
Is there a way to copy each one - whether as a table or as text - into
a single Excel cell without losing data?
Many thanks.
Dear Sir,
If any one could give me a solution for this its will be a great help for me.
I am working in a bank and on every day we receive Month to date data of Loans and advances made by every branch with Region wise total and manager wise total. With Sum of loan and count of loan. In our MIS format the in A coulum branches are sorted and listed in a sequence with sub total Region. I have data where if if do the pivot and change the data the out put should be displayed accordingly in the MIS format. Can any one help me how can we do this or is there any other office addins/softwares are available if so the data is changed on a daily basis and if we do the pivot it will automatically copy the data to the MIS format.
Thanks.
If any one could give me a solution for this its will be a great help for me.
I am working in a bank and on every day we receive Month to date data of Loans and advances made by every branch with Region wise total and manager wise total. With Sum of loan and count of loan. In our MIS format the in A coulum branches are sorted and listed in a sequence with sub total Region. I have data where if if do the pivot and change the data the out put should be displayed accordingly in the MIS format. Can any one help me how can we do this or is there any other office addins/softwares are available if so the data is changed on a daily basis and if we do the pivot it will automatically copy the data to the MIS format.
Thanks.
Hey there,
I have been tasked with introducing userforms into an excel sheet and tbh I'm quite amazed that excel has this capability of adding userforms to excel sheets.
Anyway, I have 2 columns of data in an excel sheet and I wish to add this to a userform so that the userform displays the 2 columns beside each other with headings, like a table. The user should then be able to select a particular row and insert it into the specified cell.
I would also like the user to select a row on the table and then be able to bring up another table depending on the row selected...basically so that the user can draw deeper into the information that they require.
I have an example excel sheet where I have 2 sheets. One sheet is the user entry sheet called User Entry Screen. the next sheet is the tables sheet where my tables are held. Once the user selects the cell shown in the example sheet, it should then bring up the user form. the user then, depending on which item clicked, then gets shown the next window with a table and info on it. then user should then be able to select an item and the cells on the user entry screen would then get populated.
Personally I think this is a really tricky challenge and any help with doing this would be extremely appreciated.
I'll post up further comments as I am trying to work my way through it!
Thanks,
Jag
I have been tasked with introducing userforms into an excel sheet and tbh I'm quite amazed that excel has this capability of adding userforms to excel sheets.
Anyway, I have 2 columns of data in an excel sheet and I wish to add this to a userform so that the userform displays the 2 columns beside each other with headings, like a table. The user should then be able to select a particular row and insert it into the specified cell.
I would also like the user to select a row on the table and then be able to bring up another table depending on the row selected...basically so that the user can draw deeper into the information that they require.
I have an example excel sheet where I have 2 sheets. One sheet is the user entry sheet called User Entry Screen. the next sheet is the tables sheet where my tables are held. Once the user selects the cell shown in the example sheet, it should then bring up the user form. the user then, depending on which item clicked, then gets shown the next window with a table and info on it. then user should then be able to select an item and the cells on the user entry screen would then get populated.
Personally I think this is a really tricky challenge and any help with doing this would be extremely appreciated.
I'll post up further comments as I am trying to work my way through it!
Thanks,
Jag
In my pivot table I have a lot of cells without any data. The report looks like garbage with all the (BLANK) sohowing up in the report.
I've tried condtional formatting where if the cells = (BLANK) it woulf format them as white -did not work
I tried the pivot table options and clicking on the box "for empty cells show" and set it to 0 then empty but that did not work.
any Ideas???
Thanks
I've tried condtional formatting where if the cells = (BLANK) it woulf format them as white -did not work
I tried the pivot table options and clicking on the box "for empty cells show" and set it to 0 then empty but that did not work.
any Ideas???
Thanks
i want to retain the data and format, but get rid of the pivot capacity before sharing the spreadsheet. right now if a copy/paste special, i can get the data, but not the formats, any suggestions?
Hi everyone,
I found an excellent macro this morning that allows the user to filter a pivot table based on the value found in a specific cell. This cell essentially acts as a search bar, allowing the user to type in what they are looking for rather than select it from a drop-down list.
The macro works perfectly for my purposes except in one regard: I can no longer perform a "show all" filter. If I leave the "search bar" cell blank, the pivot table shows nothing. I'm sure that there is an easy fix for this but I'm still learning the basics of how to write and use macros. How can I change the code so that when I leave the cell blank, the pivot table shows all? The search bar cell is D2.
Thanks for your time!
I found an excellent macro this morning that allows the user to filter a pivot table based on the value found in a specific cell. This cell essentially acts as a search bar, allowing the user to type in what they are looking for rather than select it from a drop-down list.
The macro works perfectly for my purposes except in one regard: I can no longer perform a "show all" filter. If I leave the "search bar" cell blank, the pivot table shows nothing. I'm sure that there is an easy fix for this but I'm still learning the basics of how to write and use macros. How can I change the code so that when I leave the cell blank, the pivot table shows all? The search bar cell is D2.
Thanks for your time!
Is it possible to apply a filter to multiple sheets within the same Excel workbook, using the same filter criteria?
For example, suppose you have tables of data on 3 different tabs, all having the same headings. Suppose one of the headings is "gender". If you apply a filter to the table on Sheet 1, to only show the rows containing the word "female", is it possible to have the tables on Sheets 2 and 3 automatically update to only show the "female" rows? Or would you have to manually update the filter criteria in Sheets 2 and 3?
I hope this makes sense. Thank you in advance for any help.
For example, suppose you have tables of data on 3 different tabs, all having the same headings. Suppose one of the headings is "gender". If you apply a filter to the table on Sheet 1, to only show the rows containing the word "female", is it possible to have the tables on Sheets 2 and 3 automatically update to only show the "female" rows? Or would you have to manually update the filter criteria in Sheets 2 and 3?
I hope this makes sense. Thank you in advance for any help.
I get the error message "reference is not valid" each time I open my spreadsheet. I get this message three times, and once I am done clicking ok on all three of them, my spreadsheet works just fine. The problem is, I have to send it to a bunch people.
I have a sheet with raw data a sheet with pivot tables a sheet with a dashboard and a simple macro
I don't have any #REF cells either.
Someone has any idea of what could be the problem?
thanks
NA
I have a sheet with raw data a sheet with pivot tables a sheet with a dashboard and a simple macro
I don't have any #REF cells either.
Someone has any idea of what could be the problem?
thanks
NA
I saw two threads in this forum that asked this question, with no good answer. I am posting this solution for anybody still struggling with this.
The question:
How can you prevent a cell's contents from overflowing into the next cell?
Of course, you can make the column wider or turn on text wrapping, but you might not want to. Each of those solutions can mess up the layout of your sheet. You may just want to truncate the value.
Some people have suggested putting a space in the next cell. This is unnecessary, a pain in the but, and will mess up any ISBLANK type formulas, among other things.
The solution:
Select the cells in question and turn on text wrapping (Format>Cells>Alignment>Wrap Text).
Now select the row(s) in question and manually set the row height, by right clicking the row number and selecting "Row Height". Check the height of an adjacent row for a good value.
Your cells will now not spill over either horizontally or vertically. They will simply truncate anything that doesn't fit.
Be careful now, because parts of your data may be hidden. This can cause its own set of problems if one or two digits are neatly hidden away. Think ahead if other people might be using this sheet, and not be expecting to have some data hidden.
Tested in Excel 2002
The question:
How can you prevent a cell's contents from overflowing into the next cell?
Of course, you can make the column wider or turn on text wrapping, but you might not want to. Each of those solutions can mess up the layout of your sheet. You may just want to truncate the value.
Some people have suggested putting a space in the next cell. This is unnecessary, a pain in the but, and will mess up any ISBLANK type formulas, among other things.
The solution:
Select the cells in question and turn on text wrapping (Format>Cells>Alignment>Wrap Text).
Now select the row(s) in question and manually set the row height, by right clicking the row number and selecting "Row Height". Check the height of an adjacent row for a good value.
Your cells will now not spill over either horizontally or vertically. They will simply truncate anything that doesn't fit.
Be careful now, because parts of your data may be hidden. This can cause its own set of problems if one or two digits are neatly hidden away. Think ahead if other people might be using this sheet, and not be expecting to have some data hidden.
Tested in Excel 2002
Is there a way to use the new conditional formats (data bars, icon sets, etc) in PowerPoint? Basically, I'd like to create a table that shows icons based on data, like in Excel? I know I could paste a pre-made Excel table as a picture, but I'd like to avoid that if possible.
Thanks!
Thanks!
Hi Professionals,
I have just tried running the following code
Code:
in the hope that it might 'unfilter' my table but it literally doesn't do a thing!
My table is called Activity_Table
Can you provide me with something that will 'unfilter' my table if it is filtered on any or all 6 columns?
Help appreciated,
Dominic
I have just tried running the following code
Code:
Dim ws As Worksheet For Each ws In ThisWorkbook.Sheets With ws If .FilterMode Then .ShowAllData End With Next ws
in the hope that it might 'unfilter' my table but it literally doesn't do a thing!
My table is called Activity_Table
Can you provide me with something that will 'unfilter' my table if it is filtered on any or all 6 columns?
Help appreciated,
Dominic
Hi,
I made a budget with many narrow columns and have turned the data into a table. I will only ever filter the data with the left-hand most column. However, all the other columns are filled each with the grey drop-down filter arrow button, and I can no longer see the headings of these columns and frankly seeing 50 little unused arrow buttons is rather ugly. Is there any way to simply remove the filter drop-down buttons on some columns or even all of them, just leaving a filter button at the heading of the first column? I know I can hide the headings, but then I lose sight of the first filter arrow that I use.
Sorry to ask such a bizarre question, but I appreciate your help.
Thanks
I made a budget with many narrow columns and have turned the data into a table. I will only ever filter the data with the left-hand most column. However, all the other columns are filled each with the grey drop-down filter arrow button, and I can no longer see the headings of these columns and frankly seeing 50 little unused arrow buttons is rather ugly. Is there any way to simply remove the filter drop-down buttons on some columns or even all of them, just leaving a filter button at the heading of the first column? I know I can hide the headings, but then I lose sight of the first filter arrow that I use.
Sorry to ask such a bizarre question, but I appreciate your help.
Thanks
I have a pivot chart with a bunch of data series, and every time we
include/exclude one of the series to see how the chart changes, all the
colors change and we have to spend time re-identifying which series is
which, using the legend to check the colors.
Is there a way to "lock" the colors, so that the bars stay the same colors
regardless of whether other bars are included/excluded?
Thanks!
Keith
include/exclude one of the series to see how the chart changes, all the
colors change and we have to spend time re-identifying which series is
which, using the legend to check the colors.
Is there a way to "lock" the colors, so that the bars stay the same colors
regardless of whether other bars are included/excluded?
Thanks!
Keith
Good afternoon,
Is there a way to enter a colon into a standard number to create a value that can be formatted into a 24 hour time value ?
eg a time is listed as 1345 with a general number format, and I want it returned as 13:45 witha custom format of hh:mm.
Other than creating a table and using a vlookup function, I am hoping there is a better way?
Darren
Is there a way to enter a colon into a standard number to create a value that can be formatted into a 24 hour time value ?
eg a time is listed as 1345 with a general number format, and I want it returned as 13:45 witha custom format of hh:mm.
Other than creating a table and using a vlookup function, I am hoping there is a better way?
Darren
I am looking for the code to select the visible data after applying a data filter. Actually I know how to select the data after applying the data filter but the issue is I am not able to exclude the header row and give the target range as used (non-blank) rows only!!
I am using below code to Select the Visible rows in the target range:
Code:
Problems in this code a
1) after applying the filter, while selecting the data it is selecting all the rows in given range till last row on the workbook. I need this to select the the data only till the last used row in the given range.
2) It is not possible to provide the address of the first row after we apply the filter since the first row address may change depending on the values in the table.
E.g. 1st time when I am running the macro the first row in the visible filtered data is starting at Cell address A4 and next time when I will run the macro it may be A6
3) The Code is also selecting the 1st row which is a header row. How can we exclude it from selection.
Some one please revert with the solution.
Thanks in advance.
I am using below code to Select the Visible rows in the target range:
Code:
Range("A:p").SpecialCells(xlCellTypeVisible).Select
Problems in this code a
1) after applying the filter, while selecting the data it is selecting all the rows in given range till last row on the workbook. I need this to select the the data only till the last used row in the given range.
2) It is not possible to provide the address of the first row after we apply the filter since the first row address may change depending on the values in the table.
E.g. 1st time when I am running the macro the first row in the visible filtered data is starting at Cell address A4 and next time when I will run the macro it may be A6
3) The Code is also selecting the 1st row which is a header row. How can we exclude it from selection.
Some one please revert with the solution.
Thanks in advance.
Good mornng - I am new to the forum - my name is Jena
My question is this - I have a large spreadsheet with multiple columns of information. I want to sort it by a certain column. I know how to do this. My question is, once I'm done with my work I want to sort it back to the original "sort" but I'm not sure how they have it sorted. I've tried to figure out how they have it sorted but can't. Is there some way to go back to the original sort?
Thank you for your anticipated help.
Jena
My question is this - I have a large spreadsheet with multiple columns of information. I want to sort it by a certain column. I know how to do this. My question is, once I'm done with my work I want to sort it back to the original "sort" but I'm not sure how they have it sorted. I've tried to figure out how they have it sorted but can't. Is there some way to go back to the original sort?
Thank you for your anticipated help.
Jena