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Excel 2007 : Display Percentages less than 1%

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    Display Percentages less than 1%

    I have a column on a spreadsheet where the cells are formatted to display percentages - related to floor space used for different purposes in a building.

    This allows the user to enter a value, eg. 25%, 10% etc. However, there are instances where the value entered is less than 1%, which is where my problem lies.

    Because I need to be able to total the percentages I need to prevent the user from entering things like <1%. I have achieved this using the Data Validation Custom Formula, =ISNUMBER(Cell Ref) and coupled this with a warning, "Please enter an actual percentage".

    But how can I allow the user to enter values such as 0.5%, 0.1% etc. If the user enters these values, the cell displays 50% and 10% respectively, whereas I need the cell to actually display 0.5% or 0.1%.

    Many thanks

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    Re: Display Percentages less than 1%

    I should have added 'other than asking people to enter 0.005 for 0.5%.

    Is there a way to allow users to enter 0.5 and for excel to display this as 0.5%, whilst still allowing the user to enter 10 and excel display this as 10%?

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    Re: Display Percentages less than 1%

    They can enter it as .5% rather than .005

    When you enable automatic percent entry (which is a local Excel setting, not a workbook setting), values <1 are interpreted as decimal entries, as you've learned. I don't see any way to know the user's intent.
    Entia non sunt multiplicanda sine necessitate

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    Re: Display Percentages less than 1%

    It appears as though you actually have to enter 0.5, rather than .5. This is where I was going wrong.

    If you enter .5 then it will appear as 50%, however if you enter 0.5, it will appear as 0.5%. Is there any logic to this?

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    Forum Expert shg's Avatar
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    Re: Display Percentages less than 1%

    None I can think of; Excel's authors trying to divine the user's intent.

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