Remove Blanks In Data Validation

D

DaveRadford

Board Regular
Joined
Feb 18, 2010
Messages
63
I have an issue with attempting to remove blanks that appear within the drop down list.

The list is in a seperate tab within the same workbook (i understand you cant reference seperate workbooks) this however means that "remove Blanks" no longer works.

The good news is that all the blanks will be at the end of (bottom) of the column im referencing. This sheet is referencing a seperate workbook to overcome the issue of referencing seperate workbooks within a Validation list. As this seperate workbook sheet will continue to grow i am referencing cells that have not yet been filled.

I have used the following formula in order to change all the zeros i recieved in to blanks.

=IF(ISBLANK('\\Server\[live job list.xlsx]Live Job List.rpt'!A2135),"",'\\Server\[live job list.xlsx]Live Job List.rpt'!A2135)

I need something that will stop blanks from appearing within the Validation Drop Down Box.
 

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I have found a solution:

I have used OFFSET and COUNTIF when defining a name. I can then use the name when creating Data Validation.

=OFFSET('LIVE JOB LIST'!$A$2,0,0,COUNTIF('LIVE JOB LIST'!$A$2:$A$5500,">"""),1)

Although currently my list only holds 2500 items i have 5500 cells that look for data in a seperate workbook. As this seperate workbook will increase or decrease over time the Data Validation along with the ISBLANK will mean the drop down listbox will display updated changes made to automated seperate spreadsheet.

Thanks,

Dave
 
Upvote 0
Thanks a Ton. Worked like charm.... I have been in search of this for more than half a day and finally found your solution working.

DaveRadford said:
I have found a solution:

I have used OFFSET and COUNTIF when defining a name. I can then use the name when creating Data Validation.

=OFFSET('LIVE JOB LIST'!$A$2,0,0,COUNTIF('LIVE JOB LIST'!$A$2:$A$5500,">"""),1)

Although currently my list only holds 2500 items i have 5500 cells that look for data in a seperate workbook. As this seperate workbook will increase or decrease over time the Data Validation along with the ISBLANK will mean the drop down listbox will display updated changes made to automated seperate spreadsheet.

Thanks,

Dave
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