Using Excel to track shift schedules and chart...

tamolt

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Joined
May 5, 2003
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10
I have a spreadsheet that shows employee name, shift start time, am break start time, am break end time, lunch start time, lunch end time, pm break start time, pm break end time, and shift end time.

Example:

Tammy 8:00 9:30 9:45 12:30 13:30 15:00 15:00 17:00

I want to chart this so that it looks like a floating or Gantt chart. I know I could manually "color" in the blocks but I was hoping there was a way to have excel create the chart in case schedules change. After I get the hours charted I want to show a trendline that shows call volume by time ....

this is so a customer service helpdesk can evaluate that they have enough people on the phones during peak call time.

Does anyone have any ideas? I have read a lot of articles about Gantt charts and floating charts here and on other boards but they all are project based and deal with dates - not times. My shifts are 24 hour days too so I have folks in at midnight etc.

Thanks in advance!
 

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Hi Tammy - welcome to the board!

If that's how your data is sest up, I'd say you're going to need 2 steps to do this. Here's a first cut at a solution:

1) set up a separate area for the chart with 36 / 48 hours plotted in 30 minute intervals (36 / 48 to cover the late starters)
2) write some formulas that return a Y / N for each time block per employee
3) conditional format the y /n to give a gantt chart effect.

no doubt other / less complicated ways of doing this, but it's a start...

paddy
 
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